Timesheets

Effective immediately, the Payroll Department has returned to Bayley Hall, Room 10.

CURRENT PAY PERIOD (Academic Year 2008-09)
Payroll ID	Starting Date	Ending Date	Due in Payroll	Pay Date	Comments
BW-18	08-08-08	08-21-08	08-21-08	08-29-08	Deadline is 12:00pm

Basics on Student Time Sheets

Below are some points of information students need to know to insure that their time sheets are processed without delay.

Time sheets are now completed online. Use the preceding link to access the online time sheet. To begin, left click on the down arrow key to the right of the Zoom icon and select Zoom In. Left click on the time sheet to achieve the desired size. Right click and select Hand Tool. Begin entering data.
Enter your name, SHU ID#, department, beginning and ending dates for the pay period, position number (contact your supervisor for this information), pay period, hours worked minus breaks. Incomplete time sheets are not immediately processed and can delay payment.
Print the time sheet and submit it to your supervisor for approval. Your supervisor will forward it to Payroll.
The supervisor’s signature is required and must be original.
The student’s signature is not required to process the time sheet.
Late time sheets should be turned in as soon as possible. If submitted within one week of the original due date, it will be processed in the next scheduled pay period. If a late time sheet is submitted with a current time sheet, the late time sheet will be held for review and processed in the following pay period.
Hours missed in one week may only be made up if you do not exceed the maximum of twenty hours in a week.

Federal Compliance Requirements

Because the Student Employment Program is a form of official employment, students are held to the same federal labor guidelines as all employees of the University. Federal Labor Laws dictate certain aspects of the Student Employment Program. Some of the more common are as follows:

Employees are required to take a minimum 1/2 hour break after 5 hours of work.
For example, a student working from 9 a.m. - 5 p.m., with a one-hour lunch break would look like this:
- 9a - 12:30p (3.5), 1:30p - 5p (3.5) total = 7
Students must sign out for all breaks.
Students are not eligible for unemployment benefits as they are classified part-temporary employees, a non-eligible category and they do not make contributions to the state unemployment insurance fund.
Students are not eligible for holiday or overtime pay.
Students may only be paid for the actual hours worked. No additional hours may be added for any reason.
Students must submit time sheets based on the time sheet schedule provided.