Please be advised that as SHU always follows the suggested mileage reimbursement rate from the IRS and in finding today that they are changing their suggested rate effective January 1, 2008 to $.505/mile for trips taken on or after that date (and then until further notice), SHU will follow suit.

Therefore, for trips taken for SHU business on or after January 1, 2008, the new mileage reimbursement rate will be $.505/mile. Trips taken prior to 1/1/08 but with reimbursement requests coming in after that date will be reimbursed at the current rate of $.485/mile.

Additional reminders on mileage reimbursement:

1. As mileage reimbursement is to cover normal wear and tear on your car, you can not put in for mileage reimbursement and additionally request reimbursement for gas and oil for the same trip - it is one or the other.
2. Mileage reimbursement should only be requested for the additional miles above and beyond your normal commute to Seton Hall. For example, I drive to SHU each Monday thru Friday. Round trip is 50 miles. If I instead drive to point "X" and back to my home for SHU business instead of driving to SHU and that trip totals 75 miles, I can only request reimbursement for the extra 25 miles.
3. It is not required at this time, but strongly recommended that you print out something from Mapquest (or other similar organizations) that verifies the total miles involved in your trip are accurate and compare them to your normal commute to SHU. Supervisors are encouraged to ask associates for this proof which would then be attached to the submitted T&E report.

Should you have any questions, please let me know.

Martin E. Koeller
Director of Procurement
Seton Hall University
(973) 761-9782 - phone
(973) 761-9201 - fax
koellema@shu.edu- email address