December 2001

Good afternoon!

Just a quick, friendly reminder that when you request Procurement to pay an individual as a vendor that you do not need to supply us with that person's social security number unless the person is providing services to SHU. Thus, we do not need the individuals' social security number for a expense reimbursement situation. As many folks are understandably concerned about giving out their social security number unless it is required, please do not ask them for it and provide us with it unless the payment is for services required.

When services will be provided you should be asking the individual to fill out an IRS form W-9 prior to the service being provided. Unless the individual is a new service provider, they should be familiar with this form (if you need copies, please call our main number, x9370 and ask for a copy). This form should be submitted to us with the check request with the provider and your area retaining a copy for your files. We would then need you to fill out the social security number box on our check requisition form so that the person can be properly entered into FRS with that as their vendor number because they provided SHU with some type of service. With that accomplished, our system is properly flagged to generate a 1099 to the individual as long as they provide SHU with services amounting to $600 in any calendar year.

Thank you and if you have any questions, please reach out to Karen Lunger (x9780), Don Kuhrt (x2765) or myself (x9782) for assistance.

Martin Koeller
Director of Procurement