General - Three(3) Column SHU Template: CSS Layout

Seton Hall University recognizes that employees may need time off from work due to illness.  The University provides paid sick leave to administrative employees to guard against loss of earnings due to illness, injury or disability as described below.

The following shall apply to all regular full-time and part-time benefit eligible administrative employees.  Accrued sick leave can only be used for the specific purposes defined below.  Any exceptions must have the advance written approval of the Department of Human Resources.

  1. Sick leave may be used only for the employee’s own illness or injury.
  2. Regular full-time administrative employees shall earn 12 days of sick leave each year, accrued at the rate of one (1) day for each full month of service.
  3. Regular part-time administrative employees scheduled to work 20 hours or more per week shall earn sick leave on a prorated basis equivalent to the full-time equivalent (FTE) work schedule.  For example, an employee scheduled to work 21 hours per week (60% full-time equivalent) will earn 4.2 hours (60% times 7 hours) of sick leave each month worked.
  4. Absences due to occupational illness or injury (Workers’ Compensation) may be charged against an employee’s unused sick leave if the time out is not reimbursed by Workers’ Compensation insurance.
  5. Employees who are absent due to the illness or injury of a family member may, with their supervisor’s approval, use unused accrued vacation time. Employees may also be eligible for leave under the Family and Medical Leave Act (FMLA).  For more information, contact the Benefits Office.
  6. Sick leave may be accumulated up to a maximum of 24 days (168 hours).
  7. Administrative employees will not be paid for any unused sick leave upon resignation, retirement, termination of employment, or death.
  8. Newly hired employees are not entitled to take sick leave during the first three- (3) months of employment.
Procedure
  1. Administrators are required to call their supervisors within the first hour of the workday to advise them of their absence due to illness and to keep them advised as to the probable date of return to work.
  2. Supervisors must notify the Benefits Office as soon they know that an administrative employee will be on sick leave more than seven (7) calendar days.  The Benefits Office will forward the required disability forms to the employee for completion.
  3. The Benefits Office will coordinate compensation for the administrative employee during disability leave.  The University may not authorize sick leave pay until the required medical documentation is received in the Benefits Office.
  4. Administrators are required to record their absence on the monthly Administrative Attendance Record.
  5. Supervisors must ensure that administrative employees record sick time taken on their monthly time sheet.  If the administrator has not returned to work when timesheets are required to be submitted, the supervisor should complete the timesheet and forward it to the Payroll Office in accordance with Payroll guidelines.
  6. Any exceptions to this policy must be discussed with Human Resources prior to the use of unused sick time.

Responsibility for the interpretation and administration of this policy resides solely with the Department of Human Resources.  The University reserves the right to amend this policy at any time.