Employee Data Changes

Policy

To insure both accuracy and timeliness of Personnel and Payroll records employees are required to notify the Department of Human Resources of any change which could affect these records.

These changes include, but are not limited to:

  1. Change in name
  2. Change in address
  3. Change in telephone number
  4. Change in marital status
  5. Change of emergency contact
  6. Update of medical data and change in number of dependents
  7. Other pertinent data

The employee is required to notify the Department of Human Resources of any personal data change.

Procedure

  1. Complete an Appointment or Change Form (AOC), indicating all changes and send it to the Department of Human Resources.
  2. The Department of Human Resources will process the change and distribute copies of the AOC to employing department, payroll office and employee’s personnel file.