NEW CAPITAL PROJECTS and BUILDING RENOVATIONS
How do I request new work and/or renovations?
Who is responsible for paying for new work?
New work, renovations, and alterations are funded by the department requesting the work. The actual performance of the work could be accomplished by in-house trades or by a local contractor. The scope of work, the time restrictions, and the schedule of the in-house labor force will determine who completes the project.
The Project Request and Approval Form must be used to request approval
of new work. This form is a standard form used to let Facilities Engineering
know of the intended work.
Download Project Request and Approval Form (PDF) >>
Download Project Request and Approval Instructions for Form (PDF) >>
The process is for you to fill out the scope of work and the justification for the work on the first page of the form, the initial request. It is important that your budget amount be stated (what you think it will cost and how much you are willing to spend) and that the hard copy of this form is signed by your Vice President. The hard copy of this form is then sent to Facilities Engineering so there is a file copy with an actual signature on it. The form is also sent to Facilities Engineering as an e-mail. DFE will review the request, meet with you to review the scope and discuss options, prepare an estimate, and then return the form to you electronically.
Once you have the estimate of the job, the Vice President signs the form again and sends a hard copy to the Budget Officer. The Budget Officer reviews it and signs it and then forwards the hard copy to the VP for Finance and Technology. Once this Vice President approves the request, it comes back to Facilities for scheduling and accomplishment.